ChangeWorks! Meeting Minutes 11/12/17
November Meeting
Agenda
1. Call to Order
2. Review of Minutes
3. Staff Report
4. Pinz
5. Better FreshBurger
6. Recruitment
7. Logo
8. Clubs
9. Adjournment 
 Connor McDonald called the meeting to order at 4:16 PM. In attendance were Connor McDonald, Evan Troncoso, Melissa Garcia, Morgan Mersola, Sophia Goodson, Kendelle Dickens, Mia Coomes, and Ella Jennings. Evan motioned to approve the minutes, and Sophia seconded the motion. The minutes from the October meeting were unanimously passed. James updated the Board on the process of distributing grant applications for ChangeWorks; applications have been passed out to the Mattel Children’s Hospital at the UCLA Medical Center as well as to social workers in pediatric oncology at the Luskin School of Public Administration at UCLA. A window was accidentally broken during the Changeworks Haunted House Fundraiser over the Halloween weekend; due to the final amount raised from the fundraiser, $490.50, the Board decided to cover the cost of replacing the window, about $20.00. Connor motioned for the Board to pay for the replacement of the window, and Evan seconded the motion; the motion was unanimously passed. A Pinz fundraiser is in the works, with a possible time being around January or February. A Chipotle ChangeWorks fundraisers will be held on January 23 and February 27, thanks to Connor McDonald and Emma Strattan organizing them. More efforts will be made to recruit more members for the ChangeWorks Foundation, especially younger members in the middle schools near Burbank. Ethan Coomes, a future member of ChangeWorks, designed a logo for the Foundation at the upcoming Relay for Life event. Mia is attempting to start a ChangeWorks club at her school, St. Genevieve’s, and the Burroughs ChangeWorks club is planning to do Christmas grams as a possible fundraiser idea for the holiday season. Connor adjourned the meeting at 4:43 PM.
 
ChangeWorks! Meeting Minutes
29 October 2017
Agenda:
1. Call to Order
2. Review of Minutes
3. Staff Report
4. President’s Report
5. Membership Issues
6. Adjournment 
Connor McDonald called the meeting to order at 4:49 PM on October 29, 2017. In attendance were Connor McDonald, Mia Coomes, Madison Nagashiki, Melissa Garcia, Emma Strattan, Morgan Mersola, Kendelle Dickens, and Ella Jennings. Madison motioned to approve the minutes from the July meeting, and Melissa seconded the motion; the minutes were unanimously passed. James Coomes reported that the ChangeWorks Foundation has a current balance of $7, 746.99 in our account, with a recent addition from the ChangeWorks Haunted House put together by the John Burroughs High School ChangeWorks Club raised about $500 on October 27 and 28. The Flynn family hosted the Haunted House, and Tinsley Transfers, Inc. generously donated $994.14 worth of theatrical makeup supplies to the organization. Connor McDonald proposed the “McDoctrine” as a means of organizing funds and better connecting the Foundation. Connor motioned to pursue Chipotle as a possible fundraising  option with Emma, and Madison seconded the motion, and the motion was unanimously passed. Mia motioned to recruit students at Luther Burbank Middle School for starting a ChangeWorks club at the school, and Melissa seconded the motion, and the motion was unanimously passed. The Board discussed the issue of board members that were continuously missing meetings without legitimate reasons. Connor motioned to adjourn the meeting, and Morgan seconded the motion. The meeting was adjourned at 6:07 PM.
 
ChangeWorks! Meeting Minutes 7/15/17
July Meeting
Agenda:1. Call to Order
2. Review of Minutes
3. Scheduling
4. Meet and Greet
5. Shooting for Hope
6. Movie Night
7. Media City Community Credit Union (MCCCU)
8. Better Freshburger Advertisement/Fundraiser Awareness
9. Communications
10. Elections
11. Absences
12. AdjournmentThe meeting was called to order at 3:12 pm by Mia Coomes. In attendance were Mia Coomes, Madison Nagashiki, Melissa Garcia, Claire Flynn, Evan Troncoso, Connor McDonald, Morgan Mersola, Emma Strattan, Kendelle Dickens, and Ella Jennings. Ethan motioned to approve the June meeting minutes, and Evan seconded the motion. The Meet and Greet will be held on September 10 from 3-6pm. Subcommittees will need to plan out the details of the event, and a meeting will be held on September 8 to finalize the structure of the event. The movie night will take place in a park, although the location, movie being shown, date, and time will still need to be determined. Better Freshburger will be better advertised during school ChangeWorks club meetings the day before Better Freshburger fundraisers, and flyers will be handed out for club members to pass out to peers. Kik will be continue to be used as the primary source of communication between board members in between meetings. The executive board members were elected: Ella Jennings was re-elected as Recording Secretary, Claire Flynn was elected as Chairperson, Connor McDonald was elected as President, Melissa Garcia was elected as Historian, Kendelle Dickens was elected as Treasurer, Emma Strattan was elected as Vice President, and James Coomes was re-elected as CEO. Emails will be sent weekly to board members’ ChangeWorks accounts to ensure that everyone is checking their email constantly. Younger siblings and friends will be brought in by current members to help continue the youth members for ChangeWorks after the current members turn eighteen. Mia Coomes adjourned the meeting at 4:54pm.
 
 
The ChangeWorks! Foundation
Meeting Minutes from June 16, 2017

Agenda:

1. Call to Order
2. Review of Minutes/Annual Meeting
3. Meet and Greet 2017
4. Advertisement for Fundraisers
5. Executive Elections
6. Adjournment

Mia Coomes called the meeting to order at 6:20 PM. In attendance were Claire Flynn, Morgan Mersola, Madison Nagashiki, Melissa Garcia, Ethan Moutes, Mia Coomes, Kendelle Dickens, Sophia Goodson, Connor McDonald, and Ella Jennings. Ethan motioned to approve the minutes, and Sophia seconded the motion.

The Meet and Greet was discussed, but no official motions were made regarding the event. The number of people, who to invite, and who will be catering the event will need to be determined, but some of the guests will be Frank from Better Freshburger, Media City Credit Union, City of Burbank supervisors, Bob Frutos, representatives of the City of Burbank council, the police department, Children’s Hospital representatives, Anthony Mancilla from Pizza Studio, Acura of Glendale, Michael Hoefflin representatives, and more. Flyers and invitations are currently  in the making for the Meet and Greet.

The executive elections will be held at the July meeting, so that all board members will have a chance to hold a position. The terms for the three adults will also need to be renewed every year, and will be considered along with the board elections at the July meeting.

Mia Coomes adjourned the meeting at 7:05 PM.
 
 
 
The ChangeWorks! Foundation
Annual Meeting
May 30, 2017
 
Agenda:
1. Call to Order
2. President's Report (Claire)
3. Chief Executive Officer Report (James)
4. Slate Election:
    • Emma Strattan
    • Kendelle Dickens
    • Madison Nagashiki
    • Morgan Mersola
    • Sophia Goodson
5. Adjournment
 
Minutes:
 
Mia Coomes called the meeting to order at 7:27 PM. In attendance were Mia Coomes, Morgan Mersola, Claire Flynn, Connor McDonald, Ethan Moutes, Sophia Goodson, Kalea Neiviller, Emma Strattan, Gianna Geary, Kendelle Dickens, and Ella Jennings. 
 
Claire Flynn gave her president's report for the year, and celebrated a few of the events that the Foundation organized, including Roy's Run, Michael Hoefflin, the Pizza Studio and Better Freshburger fundraisers, the Media City Credit Union collaboration, a continued partnership with California Pizza Kitchen, and a successful Relay for Life.
 
Ethan Moutes motioned to renew the terms of the members on the slate, and Claire Flynn seconded the motion. The motion was unanimously passed, and the terms of all five members were renewed. Mia Coomes adjourned the meeting at 7:42 PM.
 
 
ChangeWorks! Minutes 4/9/17
Agenda:
 
  1. Call to Order
  2. Review of Minutes
  3. Staff Report
  4. Better Fresh Burger
  5. Club
  6. Green Bracelet Campaign
  7. Pizza Studio
  8. Recruitment
  9. Adjournment
 
Mia Coomes called the meeting to order at 4:41 PM. In attendance were Morgan Mersola, Kendelle Dickens, Connor McDonald, Mia Coomes, and Ella Jennings. Quorum was not reached for this meeting. The minutes were reviewed, but were not approved. Donations and fundraiser profits were deposited in the ChangeWorks bank account, and the most recent Better Freshburger and Pizza Studio fundraisers were successful. The Foundation will also be increasing efforts to get new recruits and raise awareness about ChangeWorks in order to help more families. Mia Coomes adjourned the meeting at 5:50 PM.

 

ChangeWorks! Meeting 3/12/17

March Meeting

Agenda:

  1. Call to Order
  2. Executive Report
  3. Wilkes Report
  4. Relay for Life
  5. Celebrity Basketball Event at Hoover
  6. Better Freshburger
  7. Michael J. Hoefflin Foundation
  8. Thank-You Cards
  9. Movie Screening
  10. ChangeWorks! Club
  11. Website
  12. Annual Meeting
  13. Recruitment
  14. Gala Event
  15. Adjournment

Claire Flynn called the meeting to order at 5:33 PM. In attendance were Sophia Goodson, Ethan Moutes, Kendelle Dickens, Kalea Neiviller, Evan Troncoso, Claire Flynn, Connor McDonald, and Ella Jennings.

Media City Community Credit Union would like to discuss marketing strategies, advertising, and community events with the Board. Kalea Neiviller, Claire Flynn, Connor McDonald, Kendelle Dickens, Evan Troncoso, and Mia Coomes will meet with the MCCCU.

Also, thank-you cards will be sent to beneficiaries who contributed to ChangeWorks. Connor McDonald motioned to give Dr. Edgar Melik-Stephanyan a ChangeWorks T-shirt in appreciation for his efforts for the Foundation. Kendelle Dickens seconded the motion, and it was unanimously passed.

The Wilkes are working on organizing a 3D screener for Guardians of the Galaxy 2 in an IMAX theater to raise money for ChangeWorks, with hors d'oeuvres and drinks before the movie. Actors from the movie may present at the event, although more details will be available later. The screening will take place in late April or early May.

The ChangeWorks gala will be at the Wilke's house (date TBA). Board members will be present to discuss the foundation with guests and answer any questions they may have. There will be food and drink generously provided by California Pizza Kitchen.

A team and game activity for Relay for Life is in progress. Members for the ChangeWorks RFL team are needed, although they will also be accepted at the door.

Another Better Freshburger fundraiser will be held on Tuesday, March 14. At the last Better Freshburger fundraiser/meeting, $118.33 were raised.

Mia Coomes motioned to adjourn the meeting, and Claire Flynn seconded the motion. The meeting was adjourned at 6:58 PM by Mia Coomes.

ChangeWorks! Minutes 2/13/17
Better Fresh Burger Fundraisers
  1. Call to Order
  2. Review of Minutes
  3. Review of Agenda
  4. Wilkes
  5. Staff Report
  6. Business Cards
  7. Movie Night
  8. Basketball Game
  9. ChangeWorks! Club
  10. Green Bracelet Campaign
  11. Attendance (Penalties)
  12. Email Reminder
  13. Relay for Life
  14. Meet and Greet
  15. Keane S. 
  16. Adjournment
The meeting was called to order at 5:50 PM by Mia Coomes. In attendance were Connor McDonald, Morgan Mersola, Kendelle Dickens, Gianna Geary, Emma Strattan, Dylan Giliberto, Kalea Neiviller, Madison Nagashiki, Melissa Garcia, Mia Coomes, James Coomes, and Ella Jennings. Gianna motioned to approve the minutes, and Kalea seconded the motion; the minutes from the January meeting were unanimously approved. Also,the Wilkes have a friend in IMAX that owns a private theater (that can hold about 100 people) and hold a private screening for ChangeWorks! to raise money. Seventy or eighty people will be able to pay $100 to have hors d’oeuvres or snacks and a premiere movie night (a movie shown a week before it’s released to the general public).A subcommittee of Connor, Gianna, Madison, Melissa, and Claire will organize the movie screening. Claire approved the financial aid check sent to the family of Keane S. The Hoover High School is holding a celebrity basketball game on March 10 to support the ChangeWorks Foundation and another nonprofit charity, with each board member volunteering to sell ten tickets each, for $5 per ticket, with 100% of the proceeds sold by the members going to ChangeWorks. A TV production will also be present at the fundraiser in addition to the main game. Kalea, Claire, and Connor are working on Relay for Life, and will be working on the game for the booth. The event will take place on May 6 and 7, 2017. Also, Media City Community Credit Union would like to set up a short meeting with the foundation to strategize on community events and specific marketing; their marketing firm will meet with the board to discuss options. The Michael J. Hoefflin Walk for Kids with Cancer is scheduled for March 18, in which the board will participate. In order to keep good attendance in the meetings, email reminders and messages will be sent out by Ella every two weeks to ensure that the emails are working, and board members must attend eight meetings in a twelve-month period (a year) beginning at the annual meeting this summer. The meet and greet will either be held at the Wilkes’ house or at Acura of Glendale, depending on the number of people attending. The meeting was adjourned at 6:32 PM by Mia Coomes.
 
 
ChangeWorks! Meeting 1/7/17 (Delayed Holiday Party)
Agenda:
1. Call to Order
2. Review of Minutes
3. Agenda
4. Staff Report
5. Relay for Life
6. Printer
7. Meet and Greet
8. Green Bracelet Campaign
9. Movie Night
10. Communication
11. Adjournment
The meeting was called to order at 6:14 PM by Mia Coomes. In attendance were Mia Coomes, Claire Flynn, Emma Strattan, Sophia Goodson, Kendelle Dickens, Kalea Neiviller, Ethan Moutes, and Ella Jennings. Emma Strattan motioned to approve the minutes, and Claire Flynn seconded the motion; the minutes for the November meeting were unanimously approved. As of now, a partnership is pending with Warner Brothers. A Santa Monica business printer Tim Dunn kindly offered to print personalized business cards for the members of the Foundation and create a pre-paid postcard for ChangeWorks. Mia Coomes, Kendelle Dickens, and Sophia Goodson will be in the subcommittee for managing the prints. Also, the Relay for Life event will take place on May 6th and 7th. Emma Strattan motioned to have the Meet and Greet at Acura of Glendale, and Kalea Neiviller seconded the motion; it was passed unanimously. Claire Flynn will call Acura of Glendale to arrange a date and discuss the setup of the event. The Green Bracelet Campaign will be starting up again at high schools Burroughs, Flintridge Preparatory, and possibly Burbank. Communication needs to be strengthened within the Board, as many agenda items are unresolved with no updates. The family with a patient receiving financial aid from the ChangeWorks Foundation will meet up with the Board and will be presented with a check to support their hospital bills and medical needs. The meeting was adjourned at 6:53 PM by Mia Coomes.
 
ChangeWorks! Meeting 11/13/16
Agenda:
  1. Call to Order
  2. Review of Minutes
  3. Joe and Monica
  4. Staff Report
  5. Credit Union Meeting Follow-Up
  6. Financial Report
  7. T-shirts
  8. Movie Night
  9. Grant (Madison)
  10. Club Review
  11. Better Fresh Burger
  12. Meet and Greet
  13. Business Cards
  14. Venturing
  15. Adjournment
Mia Coomes called the meeting to order at 4:20 PM. In attendance were Mia Coomes, Melissa Garcia, Madison Nagashiki, Ethan Moutes, Kendelle Dickens, Evan Troncoso, Connor McDonald, and Ella Jennings. James Coomes, Monica and Joe Wilke, and Bronwyn Fitting were also present at the meeting. Ethan motioned to approve the minutes, and Madison seconded the motion. The minutes were unanimously approved, with none opposed and no abstentions. Joe and Monica Wilke kindly offered to help with the next ChangeWorks! Fundraiser, and recommended that we work with Acura of Glendale. Also, a $75 donation by Father Steve was made to the Changeworks! Foundation after he ran a marathon in honor of Christopher Wilke. Also, the credit union is now official partners with ChangeWorks!, and they will donate to the Foundation quarterly; also, people who donate more than $25 to ChangeWorks! will be able to become members of the credit union as a result. There is a silk-screen printer at My T Graphic, which ChangeWorks! may use to print t-shirts for board members and to sell to supporters of the Foundation. However, funds are needed to supply the shirts to be printed. The movie night for Burbank’s public will be held at the John Burroughs high school baseball field if permitted; if it is not available, then the event will be held at a public park instead. ChangeWorks! has a current balance of just over $7,500, and will help a patient’s family with their out-of-pocket expenses of $9,000 by donating money to help with the medical costs. Ethan motioned to donate money to the family, and Connor seconded the motion. The motion was unanimously passed. Better Fresh Burger also offered to help set up a fundraiser with the Foundation, possibly around late January or early February. The next Meet and Greet will be held at the Acura dealership this year. Connor, Madison, Mia, and Evan will be in charge of arranging a meeting with Acura. Business cards will be both personal and business (ChangeWorks! headquarters information and each personal board member’s contact information). Mia Coomes adjourned the meeting was adjourned at 5:15 PM
Minutes respectfully submitted by Ella Jennings.
 
Agenda 10/23/16
ChangeWorks! Meeting
Agenda:
1. Call to Order
2. Review of Minutes
3. Staff Report
4. Business Cards
5. Club Review
6. T-shirts
7. Movie Night (WB?)
8. Grant Application
9. Credit Union
10. Hoover High School Fundraiser
11. Fundraisers (Haunted House, Toy Drive)
12. Adjournment
The meeting was called to order at 4:21 PM by Mia Coomes. In attendance were Morgan Mersola, Mia Coomes, James Coomes, Sophia Goodson, Kendelle Dickens, Connor McDonald, Evan Troncoso, Ethan Moutes, Claire Flynn, Emma Strattan, and Ella Jennings. 
The minutes were unanimously approved. Morgan motioned that the Foundation participates by selling a minimum of 100 tickets for the Hoover High School fundraiser “Stars Shooting for Hope”, and Evan seconded the motion. The motion was unanimously approved, with no abstentions or opposals. The current balance is $7,531.30 for the Foundation. The ChangeWorks! Club at Burroughs is finding new fundraisers for the ChangeWorks! Club to participate in to raise money for the Foundation, and is receiving new members to . The board members also agreed to change the Foundation’s t-shirt design or colors (black with green lettering, white with green lettering) and possibly creating sweatshirts and other clothing items such as socks. The board will discuss the issue of t-shirt and sweatshirt colors and designs at the next meeting. 
A new grant application was submitted to be approved by the board, and had a large number of out-of-pocket expenses. The family met all of the criteria, and the present board members agreed unanimously to help them, and the amount to be granted will be determined at the next meeting. Connor motioned to support the family by granting them a certain amount of money to help with their financial expenses, and Claire seconded the motion. There were no oppositions or abstentions. 
The ChangeWorks! Foundation will be supporting a less-known children’s hospital to help give them recognition by fundraising around the holidays, most likely with a toy drive. Ella, Sophia, Ethan, and Kendelle will be working on the toy drive, which may be held at Saint Joseph’s Hospital.
Mia Coomes motioned to adjourn the meeting at 5:21 PM, and Ethan Moutes seconded the motion.
 
 
ChangeWorks! Minutes
11 September 2016
Agenda:
1. Call to Order
2. Review of Minutes
3. Agenda and Clubs
4. Staff Report
5. Fundraisers
6. Business Cards
7. Social Media
8. CPK Grant Night
9. Chief Financial Officer Report
10. Brainstorming
11. Adjournment
Minutes:
Mia Coomes called the meeting to order at 4:15 PM, September 11, 2016. In attendance were Emma Strattan, Kalea Neiviller, Claire Flynn, Evan Troncoso, Connor McDonald, Kendelle Dickens, Sophia Goodson, Mia Coomes, Morgan Mersola, Madison Nagashiki, Gianna Geary, Ella Jennings, Ashley Best, and Collin Johnson. 
The club at Burroughs had its first meeting on Tuesday, September 6, and gained new members, and had 108 people sign up for more information about the ChangeWorks! Foundation. Also, ChangeWorks! may collaborate with the organization Lollipops for Love, which is also student-run. We will also be hosting a movie night with a Warner Brothers DC superhero movie, with the movie, location, and date still to be determined. Mia Coomes adjourned the meeting at 5:29 PM.
notes:
Movie fundraiser at Griffith park? Burroughs? starlight/hollywood bowl? contact warner brothers for movie
talk to Jenny Griffin for parks and rec, movie at griffith park
brainstorming notes: halloween: haunted house/maze/trick-or-treating, partner up with maze people & charge money for maze, split profit, help setup maze? or haunted house at burroughs
halloween maze committee: gianna, morgan, sophia, evan, claire, collin, ella, kalea, connor
dance/concert? local artists/bands, DJ, caterers
kalea:contact people for backwoods (maze), remind app, keyword & send out notifications for reminders, gianna & kalea: concert/school of rock
smaller childrens’ hospitals (not just Children’s Hospital): give toys near Christmastime
madison & melissa: instagram
idea jar: put ideas on piece of paper, pull idea out of jar when need new fundraiser 
twitter: gianna & kalea taking over twitter
 
 

Meeting Minutes from July 10, 2016

 

Meeting called to order at 4:15 pm by Mia Coomes

 

In attendance: Ethan Moutes, Sophia Goodson, James Coomes, Emma Strattan, Mia Coomes, Morgan Mersola, Kalea Neiviller, Claire Flynn, Madison Nagashiki, Evan Troncoso, Connor  MacDonald, Kendelle Dickens, Joe Wilke, Troy Goodson, Daniel Wilke, Ethan Coomes and

Simone Goodson

 

Review of Minutes

  • Emma’s last name needs to be corrected

  • Morgan motioned to approve the minutes with the corrections made, Ethan seconded.

  • Approved unanimously

 

Grant Applicant

  • Aiden S.  was selected to receive the Foundation’s first grant.  Arrangements were made to grant the family $4,000.

 

Upcoming fundraisers

  • Il Capricio - Kalea is coordinating with this restaurant for a possible fundraiser.

  • Connor is going to approach Better Fresh Burger about a possible fundraiser.  The owner’s name is Frank.

  • Morgan is continuing to work on Batcade

 

Burbank Printing

  • Claire spoke with David Giesen at Burbank Printing.  Claire delivered payment for the program brochures.  He will follow up with Madison with a cc to Rose regarding business checks.  Madison will follow up with a telephone call regarding the business cards.

 

R4L 2017

  • Connor, Kalea and Claire will serve as team captains for R4L 2017

 

Elections

  • Historian - Sophia and Morgan were nominated for this position.  Morgan was selected by the Board.

  • Vice President - Madison and Kalea were nominated for this position.  Madison was selected by the Board.

  • Treasurer - Dylan and Ethan were nominated for this position.  Ethan was selected by the Board.

  • Recording Secretary - Ella ran uncontested for this position and was selected by the Board.

  • President - Connor and Claire were nominated for this position.  Claire was selected by the Board.

  • Chair - Connor, Kalea and Mia were nominated for this position.  Mia was selected by the Board.

 

Goals for 2016-2017

  • Movie night fundraiser.  Need location and date.  Warner Bros.  to be approached for movie selection.  Kalea and Connor will chair this event, and a tentative date will be established for October.  Madison will call Burbank Printing to discuss how to publicize this event.

 

The meeting was adjourned at 5:36 pm.

Minutes respectfully submitted by James Coomes

 

Meeting Minuts for June 12, 2016

 

The meeting was called to order at 4:30 PM, June by Claire Flynn. Present were  Morgan Mersola, Claire Flynn, Madison Nagashiki, Connor McDonald, Melissa Garcia, Ethan Moutes, Emma Strattan, Sophia Goodson, James Coomes, Mia Coomes and Ella Jennings. We raised $2,450 at An Evening with the ChangeWorks! Foundation. Thank you to everyone who attended and donated to the event. Also, James talked about a young boy named Aidan who was diagnosed with leukemia. Aidan’s family has a low income of about $19,000 a year after taxes. They have spent about $2,600 in hospital visits alone last month. As we now have about $14,000 in our bank account now, Claire motioned to give Aidan’s family a $4,000 grant to help with their medical expenses, and Ethan seconded the motion.  The motion was unanimously carried, with none opposed and no abstentions. At the Meet and Greet, CPK donated about $1,200 in food, service and supplies. Also, we raised $277.14 at the annual meeting. We raised $2,024 at Relay for Life at the ChangeWorks! Booth for the American Cancer Society. At the Burbank City Council Meeting, Connor and Sophia would like to present. The board unanimously re-elected James as CEO. Claire Flynn adjourned the meeting at 6:07 PM.

 

Elections nominations for July meeting:

CHAIR: mia & claire

PRESIDENT: connor & claire

RECORDING SECRETARY: ella

TEASURER:connor & ethan

VICE PRESIDENT: madison & sophia

HISTORIAN: sophia & morgan & connor

 

NEXT YEAR FOR MEET/GREET:

 

  • Held in parking lot of Acura of Glendale?

  • Wear formal clothing with ChangeWorks! lanyard

  • Have everyone go on stage but not everyone speak

  • Possible fundraiser could be a movie night

  • BUSINESS CARDS: name, logo, website, email

 

RELAY FOR LIFE:

Giant Connect-4 Board!

 

Communication strategy for Board:

  • Use Messenger?

  • Board is going to try Kik

 

Possible Relay for Life Team Captains: (to be voted upon next meeting)

Choose two:

  • Morgan

  • Connor

  • Sophia

  • Kalea

 

Next meeting: July 10, 2016, location TBA

 

 

Annual Meeting - May 12, 2016

Agenda

 

Call to Order - Mia Coomes, Chairperson of the Board

 

President’s Report - Claire Flynn

 

Chief Executive Officer’s Report - James Coomes

 

Treasurer’s Report - Dylan Giliberto

 

Slate Election - Madison Nagashiki, Vice President

 

The Slate - Ella Jennings (3-year term)

Mia Coomes (3-year term)

Ethan Moutes (3-year term)

Melissa Garcia (3-year term)

Kalea Neiviller (3-year term)

Kendelle Dickens (1-year term to fulfill the original 3-year term of Gabriella Sassenrath, can run for re-election for a full term next year)


Adjournment

Meeting Minutes for April 29, 2016

 

Claire Flynn called an impromptu meeting to order at 9 pm on April 29, 2016 following the La Canada "Strike Out Cancer" softball game.

In attendance were Claire Flynn, Evan Troncoso, Connor MacDonald, Melissa Garcia, Madison Nagashiki, Kendelle Dickens, Mia Coomes, Emma Strattan, Cristina Strattan, James Coomes and Morgan Mersola (via FaceTime).

The Board voted to approve the ordering of new ChangeWorks! t-shirts through Screen Graphics printing, starting with a printing of 50 shirts.  James has been tasked with making the arrangements.

The meeting was adjourned at 9:20 pm.

Minutes respectfully submitted by James Coomes

 

Meeting Minutes for March 13, 2016

 
Claire Flynn called the meeting to order at 4:10 PM, March 13, 2016.
In attendance were Claire Flynn, Kalea Neviller, Evan Troncoso, Gianna Geary, Morgan Mersola, Emma Strattan, Sophia Goodson, Dylan Giliberto, Melissa Garcia, Madison Nagashiki, Kendelle Dickens, Ella Jennings, and Joe and Monica Wilke.
A Meet and Greet will be held around the Spring Break, in which selected ChangeWorks! board members will meet and inform donators about the ChangeWorks! foundation. Also, the mayor of Burbank, the City of Glendale, and M. and Mrs. Hoefflin would like to attend the Meet and Greet, and would like to invite the board members to attend a City Council meeting and inform them about ChangeWorks! and their mission. In addition, Acura of Glendale generously donated $2,000 to the Foundation.
The ChangeWorks! Foundation also has an opportunity to be on the Ellen show in order to raise awareness about the ChangeWorks! Foundation.
Claire Flynn motions to adjourn the meeting, and Gianna seconded the motion. The meeting was adjourned at 5:40 PM.
Minutes respectfully submitted by Ella Jennings.

 

Meeting Minutes for January 10, 2016

 

The meeting was called to order at 4:20 PM on January 10, 2016 by Mia Coomes.

In attendance were Mia Coomes, James Coomes, Claire Flynn, Ethan Moutes, Dylan Giliberto, Morgan Mersola, Kalea Neiviller, Evan Troncoso, Connor McDonald, Sophia Goodson, Emma Strattan, Madison Nagashiki, Melissa Garcia, and Ella Jennings.

James Coomes arranged a PayPal and Amazon Smile account for the ChangeWorks! foundation, which allows the foundation to receive a percentage of the money collected by the above organizations.

Annual Meeting

Claire motioned to have the annual meeting at California Pizza Kitchen, on May 22, 2016. Ethan Moutes seconded the motion, and the motion was unanimously approved.

Board elections will take place at the annual meeting.

Fundraising

A fundraiser, titled “An Evening with the ChangeWorks! foundation” will take place in the spring. Also, an event will be held at El Capriccio; however, no date has yet been determined.

Mia Coomes motioned to adjourn the meeting, and Emma Strattan seconded the motion.The meeting was adjourned at 5:52 PM.

 

Meeting minutes for December 18, 2015

 

Mia Coomes called the meeting to order at 5:20 pm

 

In attendance: Mia Coomes, Claire Flynn, Emma Strattan, Evan Troncoso, Morgan Mersola, Melissa Garcia, Madison Nagashiki, Dylan Giliberto, Sophia Goodson, Kendelle Green, Katie Jin, Malia Nagashiki, Connor McDonald and James Coomes.

 

Special guests  - Suzie Becken,  Danella Quitner,  Monica Wilke and Joe Wilke

 

Review of Minutes

 

  • Madison’s name was misspelled under new items.  She was also at the last meeting.

  • Melissa was at Rockin’ for Edison

  • The last meeting was scheduled for December 13th and changed (not the 12th)

 

The minutes were accepted with the identified changes

 

Staff Report

 

James received information from Gianna that it is too late  to do caroling at Children’s Hospital LA.  She did report that they have contact with a counselor at CHLA who is putting them in touch with Dr. Mena.  She hopes to speak with Dr. Mena in January to set up a meeting and discuss how he may be able to refer families to the Foundation so that we may provide some assistance.

 

A checking account has been established with Media City Community Credit Union.  Fees will be $10 per month to maintain this account, and $120 has been transferred to fund the account for one year.  Credit Union CEO Ana Ordonez is interested in hosting members of the Foundation at the Credit Union to have a discussion about financial management as well.  At or before the next meeting, Claire and Dylan will have the opportunity to select check styles, which will be ordered through a third party.

 

Relay for Life Guest Speakers Suzie Becken and  Danella Quitner

 

Susie is the people leader and Daniella is the event leader for the 2016 Relay for Life Burbank.  They thanked the Foundation for raising $2633 for the American Cancer Society in 2015, and discussed 2016 planning.  In 2015, Relay for Life Burbank raised $171,000, and has set the 2016 goal of $250,000.  Susie and Daniella’s goal for 2016 is to make the event more fun, and specifically to reach out to youth for input on event ideas.  Both Susie and Daniella are very interested in partnering with the Foundation to do this.  Morgan is currently a Board member who is on the Relay planning committee.

 

The following ideas were discussed:

 

  • Relay Night at Games and Thrones with advanced sales of cards, a Relay for Life display, and raffles or opportunity drawings.

  • Relay for Life at schools - Includes Relay Recess at elementary schools and field day at the middle schools.  High school involvement is more complicated and requires having volunteers to help at the schools.

  • Foundation members recommended that, in addition to sponsoring a booth at the Relay, a contest during the day and a stage event at night would be fun.  Members recommended a dance contest, a glowstick dance, and a midnight bicycle parade.

  • Other event opportunities outside of the Relay date included laser tag or go-karting.  Susie and Daniella recommended partnering with the Foundation to co-host these events.  All funds raised in partnership with the Foundation would be credited to Team ChangeWorks! for this year’s Relay.

 

Foundation members recommended avoiding events around finals, and to target events for spring break or weekends.

Elementary schools with ties to the Foundation include Edison, Emerson, Jefferson,.  

Middle schools include Muir, Luther and Jordan.

High schools through ASB would want a portion of the proceeds.  A recommendation was made to approach ASB’s to talk about this and explore volunteer hour credits.

 

Foundation members are encouraged to e-mail Morgan and Kalea about additional partnership ideas.

 

Fundraising Proposal - Joe Wilke

 

Joe and Monica Wilke would like to host a meet and greet event at their home.  They have already completed some of the legwork, and are recommending that the Foundation ask for $75 to $100 per person.  Wine (for adults), cheese, nonalcoholic drinks and other types of food would be served.

 

Gillian Stone, Executive Director of the Michael Hoefflin Foundation would like to help.

 

Other adults have offered to set up a PayPal account to accept donations, and many other organizations have offered to provide assistance, including Acura of Glendale who has offered to be the first corporate sponsor of the event.

 

Joe and Monica need:

  • Approval of the Foundation,

  • A date with 5 to 6 months lead time

  • Participation from all Foundation Directors to talk about the Foundation

  • A letter to invite people

  • A letter asking for sponsorship

 

Daniella suggested using the Relay for Life model with different sponsorship levels.  She will provide the info to Morgan.

 

Connor motioned that the meet and greet happen.  Emma seconded the motion.  Motion passes unanimously

 

Tasks in preparation for meet and greet event:

Event Chairs - Connor, Evan, Claire and Madison to co-chair event with Monica Wilke

Write invitation letter - Claire

Create presentation for the event -

Set up a meeting with Acura of Glendale (Nancy) -

Outreach to Ms. Stacey from Jordan Middle School -

 

School reports

 

Connor and Morgan met with Ms. Vazquez at Burroughs High School.  Their constitution has been written and the club was approved to be up and running in the second semester.  They are also encouraging more friends from school to participate in Board meetings.

 

Mia is introducing the Foundation to St. Genevieve High School as a service hour opportunity.  She is waiting to determine whether it should become a formal club at the school.

 

Sophia reported that she spoke with her principal at Susanne Middle School in Walnut, and that the principal indicated that they cannot create a ChangeWorks! club at the school.

 

Financial Update

 

Dylan reported that there is currently $3,954.10 in the Foundation savings account (with $25 unavailable due to the minimum balance requirement.  There is also $120.00 in the newly established checking account.  The total account balance is $4,174.10.

 

2016 Foundation Calendar Review

 

January

 

  • January 10 Board meeting at the McDonald home

February

 

  • February 14 - possible Board meeting location at the Nagashiki home

 

March

 

  • March 13 Board meeting location TBD

  • March 19 Michael Hoefflin Foundation Walk

 

April

 

  • April 10 Board meeting location TBD

 

May

 

  • May 8 Annual Meeting (tentative).  Connor recommended and will inquire about 818 Sports and Pizza as the location

  • May 14-15 Relay for  Life Burbank at Robert Gross Park

 

June

 

  • June 12 Board meeting

  • Roy’s Run (tentative)

 

July

 

  • Meet and Greet (tentative)

 

August

 

  • August 14 Board meeting

 

September

 

  • September 11 Board meeting

 

October

 

  • October 9 Board meeting

 

November

 

  • November 13 Board meeting

 

December

 

  • Annual ChangeWorks! Holiday Party TBD

 

New Items

 

Caroling or Gift Drive - Morgan

 

Morgan looked into caroling and hosting a gift drive for Children’s Hospital Los Angeles.  She learned that this must be coordinated months in advance and suggested that the Board start working on this in August 2016.  She is going to continue to look into caroling and will report back to the Members.

 

The meeting was adjourned at 6:34 pm

 

Minutes respectfully submitted by James Coomes

 

Meeting Minutes for November 8, 2015

  1. Call to Order

a. Chair Mia Coomes called the meeting to order at 4:19 pm. In attendance were Mia Coomes, Evan Troncoso, Kendelle Dickens, Morgan Mersola, James Coomes, Connor McDonald, Gianna Geary, Kalea Neiviller, Claire Flynn, Ethan Moutes, Madison Nagashiki and Sophia Goodson. Dylan Giliberto and Ella Jennings were unavailable for today’s meeting.  James offered to take minutes for this meeting.

  1. Review of Minutes

    1. Giana motioned to approve the minutes.  Morgan seconded the motion.  The minutes were accepted as written.

  2. Financial Report

    1. Mia provided the financial report.  There is currently $4103.93 in the savings account.  Reviewed the ledger.  Corrections to the spelling of Katy Jin and Ben Peresie.  Discussion of what interest and share dividends are.

  3. Relay for Life Burbank 2016

    1. Morgan and Kalea are team captains for R4L 2016.  

    2. Role of team captains for relay for life:  attend monthly R4L meetings, organize ChangeWorks booth, plan activities for event, request donations for prizes, organize team.

    3. The event is Saturday, May 14, 2016.

    4. James encouraged everyone to create their individual R4L page at http://main.acsevents.org/site/TR/RelayForLife/RFLCY16CA?pg=entry&fr_id=73752

  4. 2016 Budget and Goals

    1. Discussion of new members.  Many current members have younger siblings that would like to get involved.

    2. Fundraising goal for 2016: $6000, voted on unanimously in support of.

      1. CPK fundraiser - Claire

      2. Il Capriccio - Kalea

      3. Bryan Cave and Associates - Madison  

      4. Partnerships with schools  and ASB recognition - James and one representative from each school. Kalea at Burroughs, Mia at St. Genevieve, Ethan at Flintridge Prep, Dylan and Emma at Burbank.

      5. Christmas caroling and gift drive - Gianna, Morgan and Sophia

    3. Build a bigger name for the Foundation in 2016.

  5. Executive Committee Duty Statements

    1. James distributed the duty statements - also posted on the Google Drive site.

  6. New Items

    1. High School Clubs - Connor working on ASB forms for Burroughs HS.  Ethan will look into Flintridge.  Board members will update the Board via e-mail on their progress.

    2. WIlke picture book - Morgan would like to collect more pictures for this book.  Members are asked to print and submit pictures from the various events over the past year.

    3. Rockin’ for Edison review - Mia, Madison, Connor, Evan Gianna, Sophia and Melissa attended.  The event was coordinated by Gianna.  $32 and a lot of awareness was raised.  Gianna appreciated everyone’s participation.

    4. December meeting details - Next meeting will be the ChangeWorks! Christmas party on Friday December 18th (no meeting on December 13th).  Meeting at 4 pm with a party to follow.  Will include a Secret Santa activity.  Details to follow.  Unanimous agreement to move the meeting date for the party.

    5. Business cards - Madison, Claire and Sophia are looking into obtaining business cards.

    6. Motion by Kalea to create a Historian position as part of the Executive Board.  Second by Ethan.  Passed unanimously.

    7. Gianna nominated Morgan as the Historian, Sophia seconded.  Morgan accepted the nomination.  Passed unanimously.

    8. James reviewed proposal for membership management which was approved by the Board.  James will proceed with the creation of a membership database in the Google Drive, as well as a permission process for members to have their names posted on the public website.

  7. Adjournment  - The meeting adjourned at 5:51 pm.

 

Meeting Minutes for October 11, 2015

Call to Order:

 

The meeting was called to order by Claire Flynn. Present were James Coomes, Claire Flynn, Morgan Mersola, Connor McDonald, Sophia Goodson, Gianna Geary, Madison Nagashiki, Dylan Giliberto, and Ella Jennings.

 

Review of Minutes:

 

Connor McDonald motioned to approve the minutes, and Morgan Mersola seconded the motion. The minutes were unanimously approved.

 

Finances:

In our bank account, the current balance is $3,869.77 in U.S. currency. For 2016, the maximum amount we can raise is $50,000, unless a higher 501c3 status is achieved. The goal for the ChangeWorks! Foundation for 2016 will be set at the next meeting. At the November board meeting, a budget will be set for 2016. Claire Flynn motioned to set the budget at the November meeting, and Morgan Mersola seconded the motion. Also, James Coomes will create a worksheet to assist the board members in fundraising. Dylan Giliberto received an additional $22 for the 2016 Green Bracelet Campaign.

 

Claire Flynn adjourned the meeting at 6:09 PM.

 

Minutes respectfully submitted by Ella Jennings with assistance from James Coomes.

 

Meeting Minutes for September 13, 2015

 

Call to Order:

 

The meeting was called to order by Claire Flynn. Present were James Coomes, Madison Nagashiki, Melissa Garcia, Sophia Goodson, Ethan Moutes, Gianna Geary, Claire Flynn, Connor McDonald, Emma Strattan, Gabriella Sassenrath, and  Ella Jennings.

 

Finances and Goals:

 

The ChangeWorks! Foundation has raised $3,847.61 this calendar year, with help from fundraisers and donations. Letters of appreciation and thanks will be sent to the individuals and organizations that helped us to reach this amount. The executive board approved the fundraising goal for this calendar year to be $5,000. The Foundation will reach this goal through fundraisers (CPK, high school/educational, and lemonade/bake sales are possible candidates) and donations from the community and organizations. In order to hold fundraisers, ChangeWorks! will need to obtain a permit from the city.

 

Grant Applications:

 

Grant applications allow selective families with cancer patients that meet the application criteria (must live in California, have a monthly salary under a certain amount of money, the patient must be under 18)  to receive financial aid from the ChangeWorks! Foundation to help pay off any hospital debts or bills due to the illness. Claire Flynn motioned to approve the grant applications, and Emma Strattan seconded the motion. The board unanimously approved the application.

 

Adjournment

 

The meeting was adjourned at 5:47 PM by Claire Flynn.

 

Minutes respectfully submitted by Ella Jennings with assistance from James Coomes.

 

Meeting Minutes for August 9, 2015

 

  1. Call to Order - Mia
  2. Review of Minutes - Ella
  3. Staff Report - James (in absentia)
    1. Bank deposits have been made, bank account access was arranged for our Treasurer
    2. Templates have been created for our grant application
    3. Dylan and Mia fulfilled an invitation to speak at the Burbank Sunrise Kiwanis meeting on August 5th.
    4. Tasks that I hope to complete prior to the next meeting include an online listing of all Foundation members on our website and a corresponding permission logging process to authorize the posting of member names.
    5. At some point in the near future, I would also like to complete a set of “duty statements” for executive board members.  This information comes directly from our bylaws, and if anyone would like to help with this, it would be greatly appreciated.
    6. I would like to encourage the Board to establish a 2015 fundraising goal.  We have raised almost $2,000 this calendar year for the Foundation.  Our 501c3 status allows us to raise up to $50,000 per year.  While that goal may be too high over the next few years, our Chief Financial Officer Tom Kluksdahl who many met at the June meeting encouraged us to set a goal and develop a strategy to reach it.  The more money we raise, the more we can give away.
    7.  We have been invited to speak at the Burbank Noontime Kiwanis club that meets at the YMCA.  I would like to encourage the Board to put together a Speaker’s Bureau.
  4. Treasurer’s Report - Dylan
  5. Bryan Cave Fundraiser  - Madison
    1. Madison Nagashiki reported that ChangeWorks! raised $1,110 at the Bryan Cave Fundraiser.
  6. New Items - All
    1. a.Ella and Sam Peresie operated a lemonade stand on the Bikepath, and as a result, they raised $240 for the ChangeWorks! Foundation.
  7. New Goal
    1. The ChangeWorks! executive board committee set a 2015 fundraising goal as $5,000. However, our 501c3 status enables us to raise up to $50,000.
    2. Speaker’s Bureau
  8. Candidates for the Speaker’s Bureau include Gianna Geary, Claire Flynn, Madison Nagashiki, Connor McDonald, Sophia Goodson, and Mia Coomes. Speakers will represent ChangeWorks! in public events and give speeches. Speakers should know and understand the mission of ChangeWorks! and the core beliefs of the Foundation
  9. Adjournment

Minutes respectfully submitted by Ella Jennings

 

Meeting Minutes for July 12, 2015

 

The meeting was called to order at 4:37 pm.  In attendance were Emma Strattan, Mia Coomes, Claire Flynn, Madison Nagashiki, James Coomes, Ethan Moutes, Jerzy , Evan Troncoso, Morgan Mersola, Gianna Geary, Kalea Neiviller, Kendelle Dickens and Katie Jin.  Giana volunteered to take minutes in absence of the Secretary.

 

Staff Report

 

Check Writing

 

Check writing requires that the Foundation open a checking account.  James has consulted with Media City Community Credit Union where the Foundation account is currently located.  As the Foundation is a corporation, it is not possible to open a fee-free checking account, and checking accounts have fees of $10 per month and the cost of checks.  The Board gave authorization to Claire and Mia to discuss this with the Foundation’s financial institution and open a checking account.  Currently the only funds to be dispersed are for reimbursement of James (see prior meeting minutes), but that can wait until the checking account issue is resolved.

 

The Grant Application

 

The grant application is currently under development.  The Board opted to limit applicants to reside in California as the Foundation is incorporated in California and it would be easier for Board members to outreach to grant recipients within the State.

 

Fundraising Partnership with Media City Community Credit Union

 

Media City Credit Union is interested in pursuing a fundraising relationship with the Foundation, but is in need of a more formal mechanism with which to identify Foundation members.  The Board recommended that a member page be created on the Foundation website, and directed James to develop a way to get approval from members to post their names on the website.  Members may opt to make donations to the Foundation without having their names publicized.  James will also develop a member directory available only to Board members using the Google Drive.

 

Finances

 

The current bank account balance is $1,619.74.  Claire Flynn presented the Foundation with a check from the California Pizza Kitchen fundraiser for $487.69.  Claire and Mia will make arrangements to make a deposit at Media City Community Credit Union and bring the balance to $2107.43.  Current outstanding expenses are the bracelet order reimbursement and banner reimbursement (for a total of $640.15) will bring the balance to $1,467.28 once a check writing mechanism has been established.

 

Roy’s Run

 

Roy’s Run was a success!  Participating members included Mia, Claire, James, Ethan Coomes, Dylan, Evan, Morgan, Kristy Mersola, Kendelle, Connor and Daniel Wilke.  Roy Wiegand personally thanked members in attendance at the run for their support.

 

Girl Scout Silver Award Project Proposal

 

Katie Jin is a girl scout and is working on a project to create and donate care packages to children at Children’s Hospital Los Angeles.  She is requesting that the Foundation donate bracelets to place in the baskets.  The Board unanimously supported this request and asked Katie to let the Board know if there is anything else that Foundation members could do to help with this project.

 

Executive Committee Positions

 

The Board discussed the status of the executive committee.  During the conversation, the Board learned about the concept of consensus and when consensus may be used in lieu of a formal vote.  The Board determined that since the Foundation is still in its inaugural calendar year, all executive committee positions will be continued for the time being to allow current executive committee members the opportunity to further develop their role, and to provide consistency in structure for the first full year of operation.  All Board members and members present agreed via consensus.  The process of executive committee selection will continue to be discussed at future meetings with the ultimate goal of electing executive board members at the meeting following the Annual Meeting every year.

 

The meeting was adjourned at 5:41 pm.

 

Minutes respectfully submitted by Gianna Geary with edits by James Coomes.  A note of appreciation is extended to the Morgan and Kristy Mersola for hosting today’s meeting.

 

Meeting Minutes for June 14, 2015

 

Call to Order

 

The meeting was called to order by Mia Coomes. Present were Mia Coomes, James Coomes, Tom Kluksdahl, Morgan Mersola, Connor McDonald, Evan Troncoso, Sophia Goodson, Ethan Moutes, Giana Geary, Kalea Neiviller, Claire Flynn, Emma Strattan,  Ella Jennings, Madison Nagashiki, Katie Jin and Joe and Monica Wilke.

 

Approval of Minutes

 

Evan Troncoso motioned to approve the May minutes, and Emma Strattan seconded the motion. The minutes were unanimously approved.

 

Staff Report

 

James reported that he has purchased a banner via delegated authority from Burbank Printing for $64.85.  Claire Flynn motioned to approve reimbursement of the ChangeWorks banner for $64.86, and Morgan Mersola seconded the motion. Reimbursement was unanimously approved.

 

Tom Kluksdahl, who is the Chief Financial Officer of the Foundation, was able to attend this meeting and was introduced by James.  Tom expressed that he was very happy to be able to help the Foundation and was impressed by the level of commitment and organization of the Board.  Tom encouraged the Board to think about annual fundraising goals to maximize the effectiveness of the organization.  The Foundation currently has a limit of raising $50,000 annually, and the Board is encouraged to strategize about how to meet that goal.  If the Foundation is able to raise more than that amount, Tom and James will work with the IRS to change the Foundation’s 501(c)(3) status to be allowed to raise more funds if needed.

 

Event Planning

 

Relay for Life Burbank

 

The Foundation raised $2,633 for Relay for Life Burbank this year.  The majority of funds were raised through donations solicited prior to the event, and the baskets and trivia game raised $498 of the total.  All of the Relay teams raised a total of $158,237.81 to support the American Cancer Society.  Claire Flynn, Giana Geary, Kalea Neiviller, Conner McDonald, Evan Troncoso, Morgan Mersola, Sophia Goodson volunteered to chair the Relay for Life event in 2016.

 

Roy’s Run

 

Roy Wiegand is an ultramarathoner who has committed to run 100 miles on July 3rd and July 4th starting at Children’s Hospital Orange County and ending at the Burbank Tennis Center.  Foundation members are encouraged to join Roy on his run at the corner of Glenoaks and Central in Glendale to finish the run with him.

Fundraisers

 

Road Kings

 

Connor met former Road Kings President Don Baldaseroni at the Relay for Life.  They discussed the possibility of developing a partnership between the Foundation and the Road Kings for a future fundraiser.  Connor will follow up with Don to see if further details can be developed.

 

Batcade

 

Morgan will be heading a fundraiser at the Batcade in partnership with Central Park Pizza.  More details will be provided as the fundraiser is developed.

 

Election

 

Executive committee elections are scheduled to take place in July for the positions of President, Secretary, Vice President, Chair, and Treasurer.

 

The meeting was adjourned at 5:39 PM. Claire motioned to adjourn the meeting and Morgan seconded the motion.

 

Minutes respectfully submitted by Ella Jennings with edits by James Coomes

 

 

The ChangeWork! Foundation

Annual Meeting Agenda

May 19, 2015

 

  1. Call to Order
  2. Report from the President
  3. Report from the Chief Executive Officer
  4. Vote to approve the slate of candidates for the Board
  5. Adjournment

 

The ChangeWorks! Foundation

Draft Meeting Minutes for May 9, 2015

 

  1. Call to Order

    1. The meeting was called to order at 9:50 am.  In attendance were Mia Coomes (Chair), Claire Flynn (President), Madison Nagashiki (Vice President), Dylan Giliberto (Treasurer), James Coomes (CEO), Emma Strattan, Evan Troncoso, Connor McDonald, Morgan Mersola, Kalea Neiveller, Melissa Garcia and Kendelle Dickens.

  2. Review of Minutes

    1. The minutes were amended and unanimously approved with the following changes (Connor motioned, Emma second):

      1. Item #1: Name spelling changes.

      2. Item #4: Add “H.  Dylan will contact Donut Prince and Exotic Thai about fundraiser opportunities.”

  3. Staff Report

    1. Foundation Communication

      1. James reviewed minutes of last meeting which indicated that Board members would communicate outside of Board meetings via GroupMe

      2. Some Board members and Foundation members reported that GroupMe did not effectively work as a tool to communicate and coordinate activities.

      3. Board members committed to checking and responding to their official e-mail accounts at least every 2 days.

    2. Special Guest: Carol Flynn.

      1. Ms. Flynn thanked the Board for their hard work.  She shared that there are 207 California Pizza Kitchen Restaurants which have raised over 5 million dollars for charity in partnerships between the host (the charity) and the partner (CPK).  CPK considers a successful fundraiser night as one which has at least $1,000 in sales and can issue $200 to the charity organization.  Discussed importance of getting the word out to family, friends, and through social media.  Attendees must either bring copies of the flyer to the event or show their server a copy of the flyer on their smartphone.

      2. Board members planned on having a table at the front of the restaurant and selling bracelets.  Board members also developed a task list specifically for this event including what individual members will do in advance of the event (see Attachment I).

    3. T-shirt

      1. The Board unanimously selected a vendor identified through Sherry Nagashiki who provided a quote of $323.50, or $6.47 per shirt.  The Board selected an Irish Green shirt with a white font.  James will follow up with Sherry to proceed with the order.

      2. Board members will purchase shirts without the use of Foundation funds.

      3. Shirts will be sold for $10 each, and all profits will go to the Foundation.

    4. Delegated Authority

      1. James recommended delegated authority to develop and modify the website for the needs of the Foundation, with all changes or additions to be reported to the Board at each meeting.  Claire motioned to approve the request, and Evan seconded.  The Board approved unanimously.

      2. James recommended delegated authority to develop corporate partnerships with other companies for the purpose of fundraising and promotion activities, with all arrangements to be reported to the Board at each meeting.  Connor motioned to approve the request, and Kalea seconded.  The Board approved unanimously.

      3. James requested that the Board approve procurement authorization for the purchase materials needed for the Foundation as needed using Foundation funds.  These funds would be used for business purposes such as procuring promotional materials.  Claire recommended that the dollar amount be a maximum of  $100 at a time for Foundation needs.  Morgan motioned to approve the authorization for James to spend up to $100 at a time for Foundation needs, and Evan seconded the motion.  Approved unanimously.

      4. James reiterated that any decision that would result in a financial obligation to the Foundation that is over $100 will be put to a vote by the Board prior to committing to the purchase, and that any expenditures under $100 will be brought to the Board at the next regularly scheduled Board meeting.  Further, items to be used by Board members and not paid for by the Foundation will also be approved in advance and in an individual basis, such as t-shirts, capes or other similar items.

    5. Finances

      1. The current Foundation account balance is $1,256.89.

      2. Bracelets have been purchased for $575.29 and have arrived.  The cost of 2,000 bracelets comes to 29 cents per bracelet.  Although approved at the last Board meeting, Connor motioned that James be reimbursed for $575.29 for the purchase of the bracelets.  Claire seconded the motion, and it was approved unanimously.

      3. James obtained the signature form to add approved check signers to the bank account.  Morgan motioned that the current president and treasurer be added to the bank account so that they sign checks.  Dylan seconded the motion, and it was approved unanimously.  James will arrange for the printing of basic 3-signature checks from Media City Community Credit Union.  For purposes of the Credit Union application, the current president is Claire Flynn and the current treasurer is Dylan Giliberto.

  4. 2015 Green Bracelet Campaign

    1. Morgan reported that the Jordan Middle School Principal Ms. Cashman requested 380 bracelets for 8th grade students to wear at graduation.  The Board authorized Morgan to inform Ms. Cashman that the cost is $1 per bracelet.  If there is an issue with the cost, Morgan will inform the Board as soon as possible.

    2. Jordan Middle School will also feature the green bracelets at their Charity Week which is the last full week of the school year.

    3. Dylan and Emma will coordinate the sale of bracelets at Muir Middle School.  The bracelets are currently with Emma for this event.

    4. Bracelets will be given to Relay for Life booth participants that donate at least $1 to Relay for Life via Team ChangeWorks! when they play the Trivia Crack game.  The cost of the bracelets will be considered a donation from the Foundation to The American Cancer Society.

  5. Special Agenda Item: Claire

    1. Claire shared the story of a young woman who attends her church and is currently afflicted with a cancer that threatens her loss of eyesight.  The Board agreed to change the meeting agenda to focus on the Grantmaking Committee as a Committee of the Whole.  Morgan, Kalea, Mia and Claire will convene the Relay for Life workgroup within the next three days to prepare for the upcoming event, and the Social Media workgroup will be continued for the time being.

  6. Grantmaking Committee

    1. Claire motioned, and Morgan seconded the use of the following criteria to qualify individuals and families for grants from The ChangeWorks! Foundation:

      1. The child afflicted with cancer must be 17 years old or younger;

      2. The family must have incurred at least $5,000 in out of pocket expenses related to cancer treatment; and,

      3. The family must have a household income between $20,000 and $150,000

    2. The Board approved the motion unanimously.  James has been tasked with creating an official application and relevant materials to receive and process grants.

  7. Annual Meeting Planning

    1. James will work with the Executive Committee to prepare for the Annual Meeting.

    2. James has been tasked by the Board to follow up on commitments made in Attachment I

 

The meeting was adjourned at 11:50 am.

Minutes respectfully submitted by James Coomes

 

 

The ChangeWorks! Foundation

Executive Meeting April 12, 2015

 

  1. An executive meeting was initiated at 6:07 pm.

    1. The single item was discussion of Board membership.  It was determined that all Board members are in compliance with activity requirements to maintain their Board membership.

  2. The executive meeting was adjourned at 6:11 pm.

Minutes respectfully submitted by Ella Jennings with assistance from James Coomes.

 

The ChangeWorks! Foundation

Draft Meeting Minutes for April 12, 2015

 

  1. Call to Order

    1. The meeting was called to order by President Claire Flynn at 4:09 pm.  In attendance were Morgan Mersola, Kalea Nevier, Evan Trancoso, Connor MacDonald, Emma Strattan, James Coomes, Maritza Casteneda, Isabel Casteneda, Gabriella Sassenrath, Dylan Giliberto, Sophia Goodson, Kendyl Dickens, Madison Nagashiki, Lisa Wilke, Mia Coomes, Terri Coomes and Ella Jennings.

  2. Review of Minutes

    1. The minutes were approved as written.  Motion by Gabriella, second by Morgan.  Unanimous.

  3. Staff Report

    1. Finances

      1. James reported that there is $1081.89.  James will be getting credentials to treasurer Dylan so he can provide updates at future meetings.

    2. Foundation communications

      1. Discussion about the best way for the Foundation members to communicate with each other.  Suggestions included e-mail, instagram, texting, twitter, Facebook, groupme, oovoo and skype.  Kalea and Emma will set up a groupme account.

  4. Restaurant Fundraisers

    1. California Pizza Kitchen.  Claire will take the lead.  Circulated draft flyer.  James to provide ChangeWorks! logo to Carol Flynn for flyer.  Dining event on Tuesday and Wednesday, May 19th and 20th.  20% of profits with flyer will come to the Foundation.

    2. El Capricio. Kalea’s father owns this restaurant and she will speak with her father about hosting an event.

    3. Baskin Robbins.  Emma knows the owner and will approach them about hosting an event.

    4. Porto’s. Ella’s mother knows the owner and will approach them about hosting an event.

    5. Fuddrucker’s.  Emma recommended and will approach the management about hosting an event.

    6. Stores in Burbank mall.   Gabriella knows some owners and will approach them about fundraising ideas.

    7. Starbucks.  Claire will approach Starbucks to talk about hosting an event.

  5. Subcommittee Reports

    1. Grant Making.

      1. James will reach out to this subcommittee.  The subcommittee will be responsible for developing draft criteria for families to be eligible for funds.  James gave the criteria example of providing funds to families who make between $30,000 and $200,000, and have at least $5,000 in out of pocket expenses for the treatment of childhood cancer.  Also recommended criteria be created for research institutions.

    2. Green Bracelet Campaign

      1. Kalea joined the Green Bracelet subcommittee for Jordan middle school.  Morgan reported that Jordan may hold a charity event in the last week of school where everyone will wear green.

      2. Madison will write a thank-you letter to a student at Luther Burbank who donated $100.

      3. Dylan reported that he is part of ASB at Muir middle school.  He and Emma will approach the ASB about an event at Muir.  Emma has the bracelets predesignated for Muir.

    3. MHF Walk for Kids

      1. Committee members reported on this event, which was a lot of fun.  Jersey attended and won a medal for his age division.  Lisa reported that Team Christopher raised $1,800 for the Michael Hoefflin Foundation.

    4. Relay for Life Burbank

      1. American Cancer Society meeting tomorrow night (Monday, April 13th) at 6 pm.

      2. Trivia Crack wheel.  Questions need to be submitted on the Google Drive.

      3. A banner for the Foundation will need to be ordered for this event and for use at other events.

      4. Claire and Mia will be attending the Luther Disneyland trip, and other co-chairs are needed.  Kalea volunteered and will work with Morgan.

      5. Luminaria ceremony.  Claire, Madison, and  Mia were previously approached to make a presentation, but since they will not be there due to the Luther trip, a committee was formed to create the presentation.  Kalea will present with Morgan and Sophia, and the event chairs may look into the possibility of creating a video presentation so that Claire and Mia can still present.

      6. James informed team members that the ACS allows overnight stays for team members who raise at least $100 for the event.

      7. The ACS is participating in Burbank on Parade on April 15th.  Many members indicated that they would like to participate in the parade.  James reported that a specific permission slip is required to participate in the parade and will distribute more information about this.

    5. Annual Meeting

      1. Slate.  Evan motioned to nominate himself, Claire, Connor, Gianna and Dylan for a 3-year term.  Connor seconded the motion and the motion passed unanimously.  A new executive committee will be voted on at the June meeting.

      2. Restaurant.  CPK will host the annual meeting on May 20th.  Time TBA.  All members in attendance will be able to vote on the Board slate.

      3. Green Bracelets.  Morgan motioned to authorize James to order 2,000 bracelets and receive reimbursement.  Gianna seconded the motion.  The motion passed 12 in favor and one abstention.

    6. Website

      1. Dylan and Ethan will be given access to update the ChangeWorks! website.

    7. Social Media

      1. Instagram.  Madison and Melissa will continue to oversee this account.

      2. Facebook.  Kalea and Morgan will manage this account.  James will provide access.

      3. Twitter.  Connor will create a twitter account.

      4. Guidelines.  The Board will use groupme to discuss appropriate posting guidelines for all social media accounts.

  6. Adjournment

    1. The meeting was adjourned at 6:02 pm.

 

Minutes respectfully submitted by Ella Jennings with assistance from James Coomes.

 

The ChangeWorks! Foundation

Final Board Meeting Minutes

March 8, 2015

 

  1. Call to Order

    1. The meeting was called to order at 4:16 pm by Chair Mia Coomes. In attendance were Board members Mia Coomes, Claire Flynn, Gabriella Sassenrath, Gianna Geary, Ella Jennings, Connor McDonald, Morgan Mersola, Evan Troncoso, Ethan Moutes, Sophia Goodson, staff member James Coomes, and members  Lisa Wilke, Maritza Castaneda and Isabella Castaneda.

  2. Review of February 22, 2015 minutes

    1. The minutes were unanimously approved as written and submitted.  Motion by Gabriella, second by Claire.

  3. Committee Member Reports

    1. Children's Hospital LA Jr. Ambassador Conference - Claire Flynn and Madison Nagashiki

      1. Claire and Madison met a lot of cool kids, learned a lot about the the Jr. Ambassadors program, and that while partnering with CHLA will give us some good ideas, the Foundation should also continue to do its work supporting the hospital and other organizations.  Committee members agreed.

    2. Relay for Life Burbank Update - Mia and Claire

      1. All attending Board members indicated that they would like to attend this event.

      2. The Trivia Crack game with wheel created by Claire will be used at the ChangeWorks! Foundation booth.  Board members will need to submit additional questions and answers to the master question list maintained in the online administrative documents folder.

      3. A subcommittee will be formed to organize our participation in this event.

  4. Staff report - James

    1. Review of Foundation web resources

      1. The Foundation website is updated with information about the organization, including current Board members and events, the bylaws and minutes, and financial information.  The Facebook page contains announcements of upcoming events, reports of events, requests for donations and other public updates about the Foundation.  James currently maintains both the website and the Facebook page.

    2. Financial Report

      1. The Foundation has a current balance of $676.50 held at Media City Community Credit Union.

    3. Team Christopher Michael Hoefflin Foundation Event March 21st

      1. Members are encouraged to participate as part of Team Christopher at the Michael J. Hoefflin Foundation’s Walk for Kids on March 21, 2015.  The event will take place at the College of the Canyons.  Registration is $25 per walker.

    4. New member discussion

      1. In response to questions raised by Board members prior to the meeting, James reviewed the bylaws and the number of current board members.  If the number of Board members is increased, the quorum of 50% +1 will increase, which may create challenges to future decision making if there are not enough Board members at a meeting.

      2. Also as defined in the bylaws, membership consists of election as a Board member, active participation in Foundation activities, or a minimum $25 donation to the Foundation.  The Foundation will work to have open meetings so that all members may participate in discussions and vote for the slate of candidates at the annual meeting.

      3. Board members agreed to maintain the current number.

  5. Subcommittee Assignments:

    1. Grant Making - Morgan, Sophia, Gabriella and Maritza volunteered for the grant making committee. Dylan will join this group as treasurer.  The grant making committee will create the criteria for the Foundation to give funds.

    2. Green Bracelet Campaign - Board members decided to hold the Green Bracelet Campaign annually and will hold the campaign at multiple locations.

      1. All-City Track Meet March 14th - kickoff for the 2015 campaign.  Morgan will coordinate the event, and as many members as possible will participate.

      2. Middle Schools - Gianna, Mia, Claire, Gabriella and Ella will coordinate at Luther Burbank, Morgan, Evan, and Connor will coordinate at David Jordan, and Ethan will coordinate at John Muir.

      3. Other locations - Sophia will coordinate at her school, and there may be an event at St. Robert Bellarmine School as well.

    3. Team Christopher, Michael Hoefflin Foundation Event March 21 - Morgan, Connor, Gianna, Mia Isabel, Claire, Ethan, Maritza, Evan and Ella are planning on attending this event.

    4. Relay for Life Burbank, May 16-17 2015 - all Board members in attendance are planning on attending and participating.

    5. Annual Meeting - Claire, Sophia, Ethan, Gabriella, Elizabeth, Gianna, Connor, Morgan, Mia and Ella will work with James to coordinate this event.

    6. Website - Ethan and Dylan

    7. Social Media - Madison and Melissa (Instagram), Kalea and Morgan (facebook), Connor (twitter)

    8. Other ideas?

      1. Philly’s Best - Mia will write request letter

      2. Jersey Mike’s - need a lead coordinator

  6. Adjournment - adjourned at 5:52 pm.

 

Minutes respectfully submitted by Ella Jennings (with edits by James Coomes). Approved April 12, 2015.

 

The ChangeWorks! Foundation

Meeting Minutes

February 22, 2015

 

The meeting was called to order at 4:10 PM by James Coomes, and

continued by Mia Coomes. Present were Claire Flynn, Madison

Nagashiki, Gabriella Sassenrath, Mia Coomes, James Coomes,

Morgan Mersola, Evan Troncoso, Kalea Neiviller, Connor McDonald,

Sophia Goodson, Ethan Moutes, Dylan Giliberto, Kendelle Dickens, Giana

Geary, and Ella Jennings.

Appointment of new Board Members

The executive board members of the ChangeWorks! Foundation

nominated 4 new board members (Morgan Mersola, Kalea

Neiviller, Connor McDonald, and Evan Troncoso) to join the

board. The board unanimously appointed the 4 new board

members, who are now officially ChangeWorks! board members.

They will each serve the following about of years/terms:

Kalea Neiviller: 2 years

Connor McDonald: 1 year

Morgan Mersola: 3 years

Evan Troncoso: 1 year

The event Relay for Life is hosted by the American Cancer Society,

and gives people a chance to celebrate the lives of people who

have battled cancer, remember loved ones who passed on, and

fight back against the disease. Different foundations set up booths

to raise money for Relay for Life, which include different games and

activities. ChangeWorks! is setting up a booth, and will be

Green Bracelet Campaign

ChangeWorks! has a system where you can donate money to the

foundation, and receive a green bracelet which has an inscription

reading ChangeWorks! on it. The green bracelet campaign is run by

individual subcommittees within the organization, and help

These bracelets are being distributed throughout the middle schools,

and soon the high schools and elementary schools.

ChangeWorks! has an upcoming fundraiser at California

Pizza Kitchen (CPK), which will raise money for the foundation. Thank you

to the Wilkes for always supporting the foundation, and the board

for working hard to make ChangeWorks! function. The meeting

adjourned at 6:10 PM.

 

Minutes respectfully submitted by Ella Jennings.

 

Executive Meeting Minutes for January 4, 2015

The meeting was called to order at 4:30 pm

In attendance:

  • Mia Coomes, Chair
  • Claire Flynn, President
  • Madison Nagashiki, Vice President
  • Dylan Giliberto, Treasurer
  • Ella Jennings, Recording Secretary

Staff Report

  • The Foundation received a generous donation of $400 from the Wilke Family and Team Christopher for the cost of registering with the IRS.
  • James Coomes reported that the Foundation has obtained 501c3 status from the IRS
  • Next step: establish Google for Nonprofits account.  Board members and staff will receive e-mail addresses @changeworksfoundation.org once registered with Google.

Chair Report

  • Our 4 founders received the 2014 Hometown Heroes award from the Verdugo Hills Council of the Boy Scouts of America.  $500 was donated to the Foundation by event attendees.

New Items

  • Relay for Life Burbank – The executive committee voted to register a team for this event which is scheduled for March 16-17, 2015.
  • Board function and structure – Business decisions are made by the full Board (how to spend money).  Committees will be created to carry out events.  The Executive Committee recommended that the Board size remain at 15, but encourages member attendance at meetings and active involvement in Committees (including chairing committees if interested) and events.  Reviewed Board operations in the Bylaws.
  • Membership – reviewed membership levels (located in Bylaws).  Discussed ways in which members can express their opinions and have their voices heard.
  • Board Meetings – The Executive Committee recommended open board meeting where anyone can attend, but only Board members may vote.  Foundation members may vote on the Board slate at the annual meeting to be held in April or May.
  • Fundraising ideas – California Pizza Kitchen night, ask for donations, art auction, place donation boxes in stores and restaurants,
  • Activity ideas – trip to Children’s Hospital LA,

Agenda Items for next General Board Meeting

  • Call to order
  • Staff report
  • Sub-committee information and report
  • Fundraising proposals
  • Discuss additional board members
  • Public meetings/general meeting schedules:
  • Future meeting schedule

Meeting adjourned at 5:50 PM

Minutes respectfully submitted by Ella Jennings (edits by James Coomes)

Meeting Minutes for November 30, 2014

Call to Order

The meeting was called to order at 4:10 pm by James Coomes.  Present were Joe and Lisa Wilke, Mia Coomes, Claire Flynn, Gabriella Sassenrath, Madison Nagashiki, Ella Jennings, Emma Strattan, Dylan Giliberto, Ethan Moutes, Sophia Goodson, Giana Geary and Melissa Garcia.  Joe and Lisa Wilke thanked all of the attendees for their involvement in the Foundation.

Review of the proposed bylaws

James Coomes facilitated a review of the draft bylaws with the support of Joe Wilke.  The statements in the preamble were verified, and changes were made to the classifications of membership (3 distinct classifications), the maximum number of Directors (15) and the required quorum for voting (50% of the Directors plus one).

Vote to adopt the proposed bylaws

The youth participants voted unanimously to adopt the bylaws and to appoint today’s youth participants to the Board of Directors.  The Directors randomly selected numbers from a box to determine if they would initially serve 1, 2 or 3-year terms on the Board.  The following Directors were identified to serve the indicated initial number of years:

  • Claire Flynn – 1 year
  • Dylan Giliberto – 1 year
  • Giana Geary – 1 year
  • Ella Jennings – 2 years
  • Mia Coomes – 2 years
  • Ethan Moutes, - 2 years
  • Melissa Garcia – 2 years
  • Gabriella Sassenrath – 3 years
  • Madison Nagashiki – 3 years
  • Emma Strattan – 3 years
  • Sophia Goodson – 3 years

There are an additional 4 Director positions that may be filled at the next Board meeting (two 1-year, one 2-year and one 3-year).  James Coomes will proceed with the filing of the Bylaws with the appropriate State and Federal entities for the purpose of pursuing 501(c)(3) status for the Foundation.

Review of the executive staff structure of the Foundation

James Coomes provided an overview of the executive staff structure.  Mr. Coomes nominated himself to serve as the Chief Executive Officer, Cristina Strattan as the Secretary, and Tom Kluksdahl as the Chief Financial Officer.

Vote to appoint the executive staff

The Board voted unanimously to appoint these three individuals to 1-year terms in the identified positions.

Review of the Board officer positions

The following positions were reviewed: Chairperson, President, Vice President, Treasurer and Recording Secretary.

Nominations and Vote for the Board officer positions

Mia Coomes was nominated for and unanimously elected as the Chairperson of the Board.

Claire Flynn was nominated for and unanimously elected as the President of the Foundation.

Madison Nagashiki and Giana Geary were nominated for the position of Vice President of the Foundation, and Madison Nagashiki was elected for the position.

Gabriella Sassenrath, Dylan Giliberto, Sophia Goodson and Ethan Moutes were nominated for the position of Treasurer of the Board, and Dylan Giliberto was elected for the position.

Gabriella Sassenrath, Giana Geary, Sophia Goodson and Ella Jennings were nominated for the position of Recording Secretary, and Ella Jennings was elected for the position.

2014-2015 goals

James Coomes reviewed some of the upcoming activities and decisions that the Board will be responsible for, including outreach and educational trips to the Children’s Hospital of Los Angeles Foundation, possible participation in the Burbank Relay for Life, coordination of ChangeWorks! bracelet sales in the community, decision-making around budgeting activities, and the development of fundraising and grantmaking strategies and criteria.  The Board will identify specific goals for the remainder of the Foundation year at the next Board meeting.

Meeting schedule

Chairperson Mia Coomes recommended that the next Board meeting take place in January of 2015, and obtained consensus.  The Board agreed that Sundays were the best day to meet.  The Chairperson stated that she will set the specific date at a later time and ensure that all Board members were made aware of the meeting.  Board members will also recruit to fill the last 4 positions on the Board.

Adjournment

Chairperson Mia Coomes called the meeting to a close at 6:12 pm.

The minutes were respectfully completed and submitted by James Coomes for the inaugural meeting.  Minutes approved by the Board on Fenruary 22, 2015.